Hooker & Holcombe Investment Advisors, Inc. Privacy Policy
Like most industries today, the financial
services industry is rapidly being shaped by technology, which is literally changing
the way we do business. To be successful in this environment, we must continue to
ensure that our customers are confident that we will manage their financial affairs
expertly and confidentially.
Hooker & Holcombe Investment Advisors, Inc. (hereafter known as “HHIA”) respects
the privacy and confidentiality of all client information. The SEC’s (Securities
Exchange Commission) privacy rule, Regulation S-P, requires investment advisers
to issue initial and annual privacy notices to all clients. Regulation S-P places
an affirmative obligation on advisers to ensure the security and confidentiality
of your nonpublic personal information, which is defined as personally identifiable
financial information obtained in any of the following ways:
- Information supplied by client
- Information resulting from transactions
- Information obtained in providing products or services
HHIA collects nonpublic personal information in the following ways:
- Information we receive from you on applications for your plan such as Employer Identification
Number, Tax Identification Number, or Social Security Number.
- Information about transactions on behalf of your retirement plan(s) with custodian
banks, brokers, mutual fund companies and third party administrators which include
account balances, confirmation of transactions and fees paid to certain service
providers (if applicable).
- Information about participant retirement plan payments such as name, social security
number, address, date of birth, and payment amount (if applicable).
- Information provided by other service providers for your plan which may include,
employee salaries, date of birth, estimated retirement dates, and estimated future
benefit payments (if applicable).
HHIA does not disclose nonpublic personal information
to non-affiliated third parties except as permitted by you or required by law.
HHIA may disclose nonpublic personal information to its affiliated companies, Hooker
& Holcombe, Inc., and Hooker & Holcombe Retirement Services, Inc., and to
other third party administrators involved with administration of the account (e.g.
plan custodian or trustee) to the extent it is necessary to conduct business and
provide services on behalf of your retirement plan(s).
We want to assure all of our clients that whenever information is used, it is done
with discretion. Access to information about your plan is restricted to only those
employees who need to know such information to provide our services. HHIA maintains
physical, electronic and procedural safeguards to ensure the security of your nonpublic
personal information which include, for example, locking client file storage, restricted
access to LAN based client files, and document shredding policy.
In the course of bidding on new business, HHIA
is sometimes asked to provide a sample listing of current clients. In such situations
HHIA will typically provide only the name of the business entity or town sponsoring
the plan along with the approximate account size. Upon request from a client, HHIA
will not include their information in such listings.